1. Your personal data – what is it?  

    Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.  The processing of personal data is governed by the General Data Protection Regulation (the GDPR)

  2. Who are we?  

    Church of God World Wide Mission International COGWWMI) is the Data Controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

  3. How do we process your personal data?  

    COGWWMI complies with its obligations under the GDPR by keeping personal data up to date: by storing and destroying it securely: by not collecting or retaining excessive amounts of data: by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes:

    • To enable us to provide a voluntary service for the benefit of the public in a geographical area as specified in our constitution:
    • To administer membership record
    • To fundraise and promote the interests of the Charity
    • To manage our employees and volunteers
    • To maintain our own accounts and records (including the processing of Gift Aid applications)
    • To inform you of news, events, activities and services running at COGWWMI
  4. What is the legal basis for processing your personal data?
    • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services.
    • Processing is necessary for carrying out our obligations in relation to Gift Aid or under employment, social security or social protection law or a collective agreement
    • Processing is carried out by a not-for-profit body with political, philosophical religious or trade union provided:
    • the processing relates only to members or former members (or for those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.
  5. Sharing your personal data  

    Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for the purposes connected with the church.  We will only share your data with third parties outside of the church with your consent.

  6. How long do we keep your personal data?  

    Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or purposes. In practice we:

    • Annually review the length of time we keep your personal data;
    • Consider the purpose or purposes we hold the information for in deciding whether (and for how long) to retain it;
    • Securely delete information that is no longer needed for this purpose or these purposes; and update, archive or securely deleted information if it is out of date.
  7. Your rights and personal data  

    Unless subject to an exemption under GDPR, you have the following rights with respects to your personal data:

    • The right to request a copy of your personal data, which the COGWWMI holds on you.
    • The right to request that COGWWMI corrects any personal data if it is found to be inaccurate or out of date.
    • The right to withdraw your consent at any time.
    • The right to request that the data controller provides the data subject with his/her personal data where possible, to transmit that data directly to another data controller (known as the right to data portability) (where applicable)
    • The right where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
    • The right to object to the processing of personal data; (where applicable)
    • The right to lodge a complaint with the Information Commissioners Office, ICO.
  8. Further Processing  

    If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and wherever necessary, we will seek your prior consent to the new processing.

  9. Contact details   

    To exercise all relevant rights, queries or complaints please in the first instance contact The International Administrator on 01189 508534 or at The Globe 12 Portman Road Reading RG30 1EA

    You can contact the Information Commissioners Office on 0303 123 1113 or via the website or at the Information Commissioners Office Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF



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